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Editorial submissions

The Polytechnic welcomes your opinions. Letters to the editor must be typed and signed. Due to the shift to online publishing, there is no longer a maximum length; however, The Poly recommends pieces to be around two pages double-spaced. Additionally, pieces can be submitted on a rolling basis, but if The Poly is not notified of the piece by Sunday it may take longer to publish.

All Editorial/Opinion Submissions should be sent to our Editorial/Opinion section at edop@poly.rpi.edu.

News, Features, and Sports submissions

The Poly accepts articles from non-staff writers. Submissions should be arranged by emailing the relevant section: news@poly.rpi.edu, features@poly.rpi.edu, or sports@poly.rpi.edu.

All material submitted to The Polytechnic, whether it is eventually published or not, becomes the property of The Polytechnic, and the paper reserves the right to unlimited use of the material.

Code of Operations

The following is a statement of the publication policy of The Polytechnic in accordance with the Rensselaer Union Media Statement. These guidelines should be followed to ensure that all submissions are considered for publication.

Article I: General Policies

  1. All submissions should be made in the body of an email, as an attachment in Microsoft Word, or shared via Google Docs.
  2. Submissions should conform to Poly style. This means, among other things, that submissions use correct English grammar and spelling. The Editorial Board of the Polytechnic reserves the right to edit submissions for reasons of clarity or style. More detailed information concerning Poly style is available by contacting copy@poly.rpi.edu.
  3. Opinions expressed in The Polytechnic are not to be taken as representing the official views of Rensselaer Polytechnic Institute, the Rensselaer Union, or of the student body in general.

Article II: Deadlines

  1. Due to the move to online publication, deadlines can be flexible, but if a piece is submitted past a deadline it will take longer to publish.
  2. The following deadlines have been established so the Poly team has ample time to read and edit the piece:

Deadline for opinion pieces: 5 pm on the Friday preceding publications. Deadlines for news, features, and sports articles are to be set by the editors of those sections and communicated to the staff of those departments. Deadlines are subject to change without notice.

Article III: Editorial and Editorial Responsibility

  1. The views of the Polytechnic Editorial Board will be presented in the Poly Editorial Section. Editorial opinions will be bound only by the views of the Poly Editorial Board, and shall only represent the opinion of the Board.
  2. The Editorial Board will accept responsibility for the content of each issue and article published. The decision to publish, edit, or change submitted material rests with the appropriate members of the Editorial Board. Final decision to publish, edit, or change submitted material rests with the editor in chief. Specifically, The Poly reserves the right to edit material so that it will conform to style requirements. The Editorial Board also reserves the right to determine the placement of any story on the website and to write headlines for all stories.

Article IV: Opinion Pieces

  1. The Polytechnic provides space for the airing of opinions on campus issues in the “Letters to the Editor” part of the opinion section. This forum is intended for use by the entire Rensselaer community.
  2. All opinion pieces must be signed and have the author’s email address in order to be considered for publication. The Poly may, however, withhold the name(s) of the author(s) upon request. Please note this decision is rare and the author must demonstrate that publishing the piece will cause physical, emotional, or financial harm for The Poly to consider withholding the name(s). A more detailed explanation for this view can be found here.
  3. While The Poly is under no obligation to publish any material received, such material will be published as space and staff resources permit. The Poly reserves the right to refuse the publication of any material it considers libelous, obscene, poorly written, or in conflict with this Code of Operations. The Poly also reserves the right to delete such portions of opinion pieces which are considered unnecessary or irrelevant to the point in question, or to edit or delete sections for reasons of space, style, or clarity.
  4. The columns “Top Hat” and “Derby” are granted as a forum for the Grand Marshal and the president of the Union to present their views and to help them keep their constituents informed on some of the pertinent activities of Student Government.
  5. Other columns are granted on a semesterly or yearly basis by the Editorial Board. These columns shall provide differing viewpoints to help balance the newspaper. Like all columns, however, they are subject to the same regulations as opinion pieces.

Article V: Advertising

  1. Currently, The Poly is not accepting any advertising.

Article VI: Errata

  1. Factual errors will be corrected or retracted in subsequent issues, if such errors are reported to the editor in chief either by email or mail.

Article VII: Editorial and Business Offices

  1. The Editorial and Business offices of The Polytechnic are located in Room 3510/3511of the Rensselaer Union.
  2. Mailing address is: The Rensselaer Polytechnic, Box 35, Rensselaer Union, RPI, 110 8th Street, Troy, NY 12180-3590.
  3. Telephone: (518) 276-6770. Fax: (518) 276-8728.
  4. The Poly’s email address for general correspondence is poly@rpi.edu.
  5. The Poly’s website is located at poly.rpi.edu and contains email addresses for each of The Poly’s departments.